What you need
- Interviewer’s correct email or contact info
- Notes from your interview
- Resume (optional, for reference)
Every step
- 1
Review notes from the interview
Glance at notes or recall key topics discussed. For example, if you talked about teamwork on a recent group project, jot that down as a reminder.
CHECKPOINT · Key discussion points are listed. - 2
Write a brief thank-you message
Start your email: 'Thank you for meeting with me about the Customer Assistant position.' Express appreciation for their time.
CHECKPOINT · Message starts with a thank you and the job title. - 3
Personalize your note with a specific detail
Mention something unique from your conversation: 'I enjoyed talking about your new inventory system.' This shows you listened and are truly interested in the company.
CHECKPOINT · One specific topic from the interview is included. - 4
Reinforce your interest and add a relevant skill
Briefly say why you’re a good fit: 'I’m excited about contributing my organizational skills to your team.' Keep this to one or two sentences.
CHECKPOINT · Interest and a key skill are stated. - 5
Close with an invitation for further contact
End with: 'Please let me know if I can provide any other information. I look forward to hearing from you.' Sign off with your name and preferred contact.
CHECKPOINT · Message is signed with your full contact info. - 6
Proofread and send within 24 hours
Quickly check for errors. Send your message within a day of your interview. For example, if you interviewed Monday at 2 pm, send the follow-up by Tuesday 1:59 pm.
CHECKPOINT · Message is sent within 24 hours of interview.
Common mistakes
- Do not send generic or copied thank-you notes.
- Avoid repeated follow-ups if you don’t hear back immediately.
Finished when
You have sent a personalized, timely follow-up message that references your interview.
Questions about this task
What if I interviewed with more than one person?
Send a brief thank-you email to each panelist, customizing a sentence or two for each conversation. If unsure of individual addresses, email your main contact and ask them to pass along your thanks.
Can I follow up again if I don’t get a reply?
Wait at least a week before sending a polite reminder. After that, if there’s still no response, it’s best to move on to other opportunities.
Make these steps fit your situation.
Ask a question about this task or prepare a draft you can review.
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