What you need
- Job posting details
- Your resume
- List of your experiences
- Company background
Every step
- 1
Add your and employer’s contact info
Begin with your name and contact info. Below that, include the employer’s name, company, and address. For example: 'Jane Doe, 123 Main St, janedoe@email.com. Ms. Sarah Brown, HR Manager, Creative Co, 456 Business Ave.'
CHECKPOINT · Both your and the employer’s details are present at the top. - 2
Open with a targeted introduction
Use the job title and company name: 'I am applying for the Marketing Assistant position at Creative Co.' If possible, use the manager’s name, e.g., 'Dear Ms. Brown,' to personalize your letter.
CHECKPOINT · Your first sentence states the job you’re applying for and is addressed to a person or team. - 3
Show why you fit the role
Match your experience to the job. For example, if the job seeks 'organizational skills,' write: 'As chair of the school fundraiser, I coordinated scheduling for 12 volunteers.' This shows you can handle similar company tasks.
CHECKPOINT · At least one job requirement is matched with your example. - 4
Explain your interest in the company
Mention something specific: 'I admire Creative Co’s focus on teamwork and community outreach.' Research the company’s values or projects, and tie them to your motivation.
CHECKPOINT · One detail about the company is mentioned. - 5
Finish with a call to action
Request an interview or further discussion: 'I look forward to discussing how my skills can benefit your team.' Thank them for considering your application before closing with 'Sincerely, [Your Name].'
CHECKPOINT · Concluding paragraph shows appreciation and requests next steps.
Common mistakes
- Avoid copying your resume; use new supporting details.
- Do not send a generic letter for multiple jobs.
Finished when
A one-page cover letter with personalized examples and a professional closing ready for review.
Questions about this task
What if I don’t know the hiring manager’s name?
Use a general but professional greeting such as 'Dear Hiring Manager.' Avoid casual openings like 'To Whom It May Concern' if possible.
How specific should my examples be?
Choose concrete examples directly related to the job description, such as leading a group project if applying for a leadership role. Specifics show understanding and relevance.
Make these steps fit your situation.
Ask a question about this task or prepare a draft you can review.
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